Our Services
AUDIT & ARCHIVE CONSULTING
Assessment and Archiving Plan
This evaluation phase includes:
- A site visit to understand the needs of each department.
- The development of an archiving plan that involves:
- cataloging the categories of documents to be processed
- assessing the volumes and annual growth rates
- determining the legal and internal retention periods
- evaluating current and future consultation frequencies
- Identifying the human and logistical resources required for the operations
- Preparing a cost estimate.
On-site archiving services
On-site Archiving Interventions
The archiving process involves several phases that are systematic and controlled:
1- Analysis, sorting, classification, and inventory of documents based on their nature, in accordance with the established archiving plan.
2- Anonymous coding of containers.
3- Document indexing.
4- Placement in standardized containers.
Storage, Conservation, and Digital Document Management
- Archiving and Oversight of Your Records
- Secure Conservation Practices
- Document Digitization Services
- Compliance Assurance
- Establishment of an Electronic Document Management System (EDMS).
Conservation, Research, and Destruction of Archives
Proactive Management of Your Documents
This service includes:
- The proactive management of document disposal in accordance with legal retention periods.
- The regular, confidential, and secure destruction of outdated archives following written approval from the client.
- The issuance of a destruction certificate accompanied by an inventory.
All documents destroyed after selective sorting are recycled.
Recycling involves the conversion of waste into reusable materials.
Training and Technical Support
Training: Instruction provided to employees on best practices for information management, archiving, and the effective use of management tools.
Technical Support: Assistance offered to address issues related to the organization’s management systems and information handling.